Attendance and Leave of Absence

At Nanpean CP School we have high expectations of attendance and we have many approaches to encourage children to attend school regularly. We recognise brilliant attendance in our weekly school newsletters and half termly and termly achievement assemblies. For the children who have 100% attendance for the whole year, this achievement is recognised in the end of year celebration assembly and they each receive a 100% attendance prize!

Where attendance is not as good as it could be, letters are sent out to parents to inform them of their child's attendance percentage. We are also fortunate in having the support of a local Student Welfare Officer, who can provide support to families in working towards improving attendance.

We monitor our pupil, class and whole school attendance on a monthly basis. This year our whole school attendance target is to exceed last year's percentage (96.8%).
​Sep ​Oct​ Nov ​Dec​ ​Jan Feb Mar​ Apr​ May​ ​June​ July
​Whole School 95.7%  97.2%  97.3% 96.8%  96.8%​            



 97.8%  96.9% 95.6% 95.6%             
​Hendra 95.2%  98.3%  98.6% 98.2%  98.2%               
​Prosper 95.5%  97.6%  98.5% 97.6%  97.7%           
Karslake 95.8%  95.9% 97.5%  96.4%  96.7%               
​Melbur 95.4%  96.7% 96.7%  97.4%  97.1%             



 95% 95.6%  95.9%  95.6%               



 99.1% 96.5%  95.6%  95.7%               


If your child is going to be off school due to illness, it is your responsibility to ring to let us know between 8.30am and 9am. If we have not received a phone call from you informing us of your child's absence and your child is on our unaccompanied list, we will ring you by 9.30am to find out the reason for the absence. If your child is not on our unaccompanied list, we will endeavour to contact you by 10am to ascertain the reason for the absence. However, if we cannot contact you, the absence will be recorded in our registers as unauthorised.

Medical Appointments

We expect medical appointments for your children to be arranged for outside of school hours. However, where it is impossible for this to occur, we need to see a appointment card or letter before the absence can be authorised as a medical appointment.

Please refer to our Attendance Policy for further information on Attendance and Absences at Nanpean School.
Leave of Absence Requests

Letters requesting a Leave of Absence for your child can be collected from the School Office. However, please read the information below regarding term time absences.

Planning a holiday

We publish the dates of school terms well ahead on our website and on the noticeboard to help you plan your holidays. Please check that it does not clash with the school term when you book your holiday.

The value of regular attendance

Your child must attend school regularly, especially to gain qualifications for their future employment. Research shows that pupils perform better if their parents or carers emphasise the importance of attending school.

Your legal responsibilities

You have a legal duty to make sure your child attends school regularly and punctually. The school and the Local Authority monitor your child’s attendance and will take action if it is poor.

Situations where leave from school will be authorised

Authorising a leave of absence from school is at the discretion of the head teacher and, as a general rule, standard family holidays booked in term time will not be authorised. It will be authorised in exceptional circumstances only. The government recommends that family holidays are taken outside school term.  Only one application for leave per academic year will be considered.

Applying for absence because of a family holiday

If you have to take your family holiday during school term, please fill in the required form and return it to school at least two weeks before the leave is required. Please do not assume that you will automatically get permission for the absence because you have filled in the form and, should it be authorised on that occasion, it does not mean that the same set of circumstances will be authorised at another time. Please wait to hear if the head teacher agrees to your request.

From 1st September 2013, the Education (Pupil Registration) (England) (Amendment) Regulations 2013, which amended the 2006 regulations, states that authorisation to be absent from school will only be granted under exceptional circumstances. You must clearly explain what the exceptional circumstances are. Please be aware that although you consider the situation to be exceptional, it does not automatically mean that the leave will be authorised.

From September 2015, any child whose attendance falls below 90% will be classed as a persistent absentee, which requires further support and more stringent monitoring from the school and our Student Welfare Officer. Consequently, no family holidays will be authorised at all. The minimum amount of leave will only be authorised in exceptional, one-off circumstances if the child's attendance is above 96%. We will also need to see an appointment card for any medical appointments before the absence will be authorised and if your child's attendance is under 90%, a doctors note must be provided for any period of sickness absence.


If you take your child out of school without permission you will be committing an offence under the Education Act 1996. If your child’s attendance falls below 90%, we may refer the matter to the Education Welfare Service who may decide to prosecute. A conviction may result in a fine of up to £2500, a prison sentence of up to three months or both. Alternatively a penalty notice may be issued under Section 444A and 444B of the Education Act 1996. This carries a fine of £60 if paid within 21 days or £120 if paid after this but within 28 days. Failure to pay the penalty notice may result in court action.